Frequently Asked Questions

It is a state liability Visa® credit card. This is the preferred method of payment for the purchase of commodities.

Standard Purchasing Card Account – This type of account allows purchases for commodities. It does not allow travel expenditures.

Central Travel Desk Account – This account allows official business travel-related expenses that are normally direct billed, with the exception of meals. This is the preferred method of payment for travel-related expenditures. The card is issued to one individual in the agency or division responsible for making travel arrangements. Examples of allowable travel-related expenditures include lodging, airfare, shuttle, conference registrations, and vehicle rentals.

Dualized Account - Similar to the Central Travel Desk Account in that it is assigned to one individual in the agency or division but allows purchases of commodities and official business travel-related expenditures on one account.

Multipurpose Account – This is a decentralized account, with the cardholder carrying the card with them during travel, rather than a travel desk providing arrangements for the cardholder. This account allows purchases of commodities and official business travel-related expenditures, with the exception of meals.

It is a personal liability Visa credit card subject to the cardholder’s personal credit history. It is designed to assist employees with official business travel-related expenditures that cannot be purchased through the centralized travel desk account or direct-billed.

The purchasing card is the preferred method of payment. Benefits include a more efficient and cost effective payment method, promotion of good vendor relationships due to payment within three business days, and quarterly rebates issued to the State based upon the quarterly volume of the card.

Yes, provided they meet the guidelines of the Purchasing Card Policy & Procedure Manual. Remember to print out the receipt as backup for your payment.

No, cards are issued by employee name. Only the cardholder is authorized to use the purchasing card.

For commodities, yes. For services, no, unless the vendor is a corporation. Please ensure that all bid processes established by DPMM are completed if necessary.

The purchasing card can be used for services if the vendor is a corporation, with the exception of medical and legal services. Medical and legal services, regardless of corporate status, should not be purchased with the purchasing card. Once Visa becomes a QPCA (Qualified Purchasing Card Agent), more services will be open for use with the purchasing card.

Your Agency or Division Purchasing Card Coordinator.

Immediately notify each of the following:

• UMB Bank card security at 1.800.821.5184
• Your Agency Purchasing Card Coordinator
• Your Division Purchasing Card Coordinator

Your purchase may have exceeded a single transaction or monthly cycle limit, the MCC code is blocked for that merchant, or the vendor is not equipped to accept Visa as a payment. Please contact your Agency or Division Purchasing Card Coordinator.

The (M)erchant (C)ategory (C)ode defines what type of commodities or services a vendor provides.

No. The purchasing card is a state liability credit card.

The State of Missouri does not pay state sales tax (not applicable with the corporate travel card). The tax exemption number is printed on the back of the purchasing card. Please advise the vendor, before beginning to checkout, that this will be a tax- exempt purchase.

The State of Missouri Purchasing Card has the state seal and the name of your agency embossed on the front.

Both. The employee name and agency will be embossed on the card.

No.

No. The purchasing card is for official state business purchases only.

E-mail pcard@oa.mo.gov with the vendor name, the item you want to purchase, the amount and the description of the item. MCC blocks will be removed temporarily if an exception is granted.

Please e-mail pcard@oa.mo.gov.